Buy or Rent a VoIP System

VoIP, or “Voice over IP,” is the concept where your phone calls are converted into data packets via a specialized device and then transmitted over the internet to your recipient. These data packets are then converted back into an audio signal. This entire process happens incredibly quickly (we’re talking milliseconds), allowing you to have seamless live conversations.

A VoIP connection offers many advantages. Poor connections with line noise are a thing of the past, and you’re always reachable anywhere.

Buying a VoIP System

The principle of VoIP has been around for decades and, despite numerous updates and improvements over the years, has remained fundamentally the same. To make a VoIP connection, you need an IP phone to convert speech into data packets, an IP phone system to route signals to your recipient or connect incoming calls to the correct device, and the proper infrastructure (i.e., an internet connection). With today’s VoIP capabilities, you can also provide telephony via a laptop or PC or even forward calls to your employees’ smartphones.

Such an installation naturally comes with significant costs. Expect to pay a few hundred euros per quality phone and over a thousand euros for a phone system. Installation costs can also be high, depending on your business’s requirements. If you’ve chosen to manage telephony via your laptop or implemented additional options, you’ll also need to account for a suitable software package.

Additionally, a phone system requires maintenance, such as regular software updates, adding new connections for new colleagues, configuring connected devices, setting up a menu selection, or an automatic answering machine. If you have an in-house IT team capable of handling this, great! With a one-time cost for purchasing these devices, you’re ready for optimal accessibility. You can buy or rent a software package, and if you hire an additional employee, you can purchase an extra device and configure the phone system to include it in your VoIP setup.

Renting a VoIP System

Managing a phone system yourself can be a challenging, expensive, and time-consuming task. As a business owner, you’d rather spend your time running your business, selling your products or services, and maintaining customer relationships. That’s why renting a VoIP system is often a more attractive option.

When you rent a VoIP system, you can immediately eliminate many of the costs associated with purchasing. You don’t have to handle the installation of the system; devices and connections are pre-configured, and if you need additional devices, your provider can deliver them from stock. Your provider ensures the correct software is installed and always up-to-date, so you never have to worry about the security of your network or business.

While a purchased VoIP system is always a physical system installed at your business, a rented system can be hosted. Your provider can offer your entire system in the cloud, allowing all settings to be adjusted online if needed. Updates no longer require on-site visits, and an additional number or service can be implemented in no time. Need a connection with mobile devices like tablets or smartphones? Want to integrate the VoIP system with your other software packages? Need to manage telephony for remote work on a laptop? All of this is possible without any issues.

Verdict: Buy or Rent a VoIP System

You can see that renting a VoIP system offers many advantages over a physical installation. No worries about software updates, no installation hassles, and you always have a clear overview of your expenses. Want to apply the latest features to your VoIP system? That can be done without delays or additional costs.

The Benefits of a Belfabriek VoIP Phone System

  • Complete all-in-one phone system: business phone, online calling software, web portal, and apps (iPhone, Android)
  • All useful (optional) features like call recording, menu selection, and queue are included at no extra cost.
  • No new hardware or phones needed
  • Easily register all types of numbers: 0800/0900, 085/088, local (010, 020), international (e.g., Germany, Belgium, United States)
  • Fixed rate of €45/month
  • Easily install our business telephony apps using a QR code for both Android and iOS

And last but not least, for (small) entrepreneurs and organizations that suffered revenue loss due to COVID-19, we can send your first Yealink business phone, worth €75, for free. These devices are pre-configured, offering a plug & call experience. Additionally, they come with a 5-year warranty. The Yealink T-43U SIP is not just any business phone; in our humble opinion, it’s the pinnacle of hardphones. Our experts know the phone inside and out. While the phone is extremely user-friendly, you can rest assured that our specialists can quickly assist you if any questions arise.